Do you have extensive experience as a Management Assistant? Do you have experience acting as a first contact for internal and external stakeholders? If so, Nutreco has an intriguing opportunity available as a Management Assistant for the CEO and one or two Functional Directors.
We are seeking an enthusiastic and experienced management assistant prepared to offer comprehensive executive support to our CEO. In this role, you will oversee diary management, administration, travel arrangements, and meeting preparation for the CEO. Additionally, you will undertake specific projects or events, conduct research as needed, and provide high-level confidential support to the Chief Executive through thorough secretarial and administrative service.
To be successful in this position, we identified the following elements:
• Ensures Accountability: Holds self and others accountable to meet commitments.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
• Courage: Steps up to address difficult issues, saying what needs to be said.
• Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Take steps to make methods productive and efficient.
What are your key accountabilities?
• Document Preparation: Organize and prepare documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Business Meetings/Events Arrangement: Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events
• Correspondence: Prepare reports, agendas, minutes of meetings, and tailored letters and emails for approval by a chief executive or functional director.
• Administration: Work on administrative processes and databases to develop and test administrative procedures to ensure they are fully in line with organizational needs.
• Handling Inquiries and Correspondence: Answer the Teams calls and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary.
What we offer
As Nutreco our mission is 'feeding the future'. In a world with limited natural resources, our ambition is to meet the rising food needs of a growing world population in a sustainable manner. Working for Nutreco means an impactful role in an international, dynamic environment with complex and diverse topics. We offer you the opportunity to grow professionally, within Nutreco and the broarder SHV group. Nutreco belongs to the SHV Family with more than 60.000 employees.
What else is in it for you?
• Flexible work environment with the option to work from home several days per week;
• Competitive remuneration package with a good pension scheme;
• You will get 30 vacation days, with the possibility to sell or purchase a limited number of days;
• We invest in the development of our people and provide challenging and rewarding career opportunities within our company or the SHV Group.
What we ask
You excel in managing multiple projects concurrently, navigating competing priorities and diverse stakeholders adeptly. Your precision in task structuring ensures efficiency and minimizes errors. Your articulate communication style fosters effective collaboration, driving synergy among team members. Cultivating strong relationships with internal and external stakeholders is natural for you, contributing to shared goal attainment. You're result oriented and you like to show initiative.
What you bring
• 4+ years of professional working experience in an administrative role reporting directly to upper management;
• Excellent written and verbal communication skills (Dutch and English);
• Strong time-management skills and an ability to organize and coordinate multiple projects;
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
Extra information / Apply direct
Are you the candidate we are looking for? We would like to hear from you! You can express your interest in this role by applying online and we will contact you as soon as possible. For more information regarding this vacancy, you can contact Jeffrey Duyzer (Talent Acquisition Manager EMEA) at jeffrey.duyzer[at]nutreco.com. In case you do apply, we would like to thank you for sharing your ambition with us!
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Please be aware that acquisition based on our vacancies is not appreciated.