Trade Event Manager | English & Dutch

Beschrijving

The Tradeshow & Events Coordinator is responsible for the end-to-end organization of trade shows and events, including booth setup and on-site execution. This role involves preparing, coordinating, and delivering high-quality exhibitions and events, ensuring everything runs smoothly from planning through to completion and follow-up.The coordinator works closely with internal teams and reports to the Tradeshow & Events Manager.
Tradeshow Preparation

• You MUST HAVE affinity with Audio Visual Devices
• Arrange travel and logistics for attending staff
• Prepare internal documentation and materials for use during exhibitions
• Develop booth layouts and technical drawings (e.g. AutoCAD) in collaboration with internal stakeholders
• Review exhibitor manuals and ensure all requirements and deadlines are met
• Coordinate with event organizers and order necessary venue services
• Collaborate with external suppliers and contractors for booth construction materials
• Create detailed packing lists for each event
• Prepare shipping documentation for international exhibitions (e.g. Commercial invoices, ATA Carnets)
• Liaise with logistics partners to manage transport and delivery timelines
• Collect feedback after events and compile post-event reports

Event Preparation

• Source and select appropriate venues for events
• Negotiate contracts and manage related documentation
• Coordinate with venues on catering, attendee numbers, and event logistics
• Ensure all event details are finalized and executed to a high standard

On-Site Execution (Tradeshows & Events)

• Travel to and attend exhibitions and events
• Coordinate delivery and handling of materials with logistics partners
• Execute booth setup and dismantling (including flooring, walls, electricity, and equipment)
• Provide on-site support, including welcoming visitors and assisting commercial teams if needed
• Act as the main point of contact for venue staff during events
• Oversee catering and ensure smooth event operations
• Manage packing and return shipment of materials after events

Additional Responsibilities

• Support the Tradeshow & Events Manager with various related tasks and projects
• Providing new product ideas and adjustments to the future product line;
•  In-house product testing for technical issues experience in the field;
• Involvement at trade shows and dealer events, including set up and tear down;
• Training of sales team and new employees, as well as dealers and end-users;
• Providing product availability and pricing information over the phone to dealers and end-users, and other sales related tasks as needed;
• You must have valid work permit.

Requirements

For this role, a client-focused personality and excellent troubleshooting skills are needed. You should be willing (and eager) to learn more about the audio/visual industry, as this role provides a lot of room for development. In addition to these qualities, the following are also required:

• Strong verbal and written communication skills (Dutch and English)
• Experience in project coordination or event management
• Hands-on mindset with willingness to assist in physical setup tasks
• Strong organizational and coordination skills
• Proactive, self-driven, and able to work independently
• High attention to detail and accuracy
• Proficiency in Microsoft Office; experience with AutoCAD is a plus

Additional Information

• Standard working hours are office-based (approximately 9:00 – 17:30)
• Availability to work weekends during events is required
• Frequent travel within the EMEA region
• Valid driver’s license required
• Experience in trade show, event planning, or logistics is an advantage

Benefits

In addition to a professional and structured company environment, our client can offer:-         An extensive training program on their products to get you started;-         A competitive salary based on your experience;-         A full-time (40 hours/week) role;Additionally, after the first 7 months, our client can offer:-         Health insurance contribution of €200;-         Pension plan;-         13th month

Application Procedure

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Extra informatie

Status

Open

Opleidingsniveaus

Middelbare school

Plaats

Amersfoort

Werkuren per week

1 - 40

Dienstverbanden

Fulltime (ervaren)

Gepubliceerd op

03-04-2026